MagicPill Labs

AI Opportunity Audit

An AI opportunity audit is a fixed-price review of a company's software stack and day-to-day workflows that produces a ranked shortlist of automation candidates, each with an estimated cost and a recommended build tier. It typically takes one to three weeks and starts at $250. It is a fit for teams that suspect AI could help but do not yet know where.

A structured review of your stack and your workflows that ends in a ranked, costed shortlist with a recommended solution tier for each item.

Pricing From $250. Fixed-price tiers, quoted and agreed before work begins. No hourly billing. See full pricing →

Why this service exists

Most teams do not need more AI ideas. They need a shortlist.

An audit has two halves: a stack review that maps what you already run and what it costs, and a use-case analysis that starts from the work your team actually does.

It ends in a ranked backlog, scored for value, complexity, and solution tier. A lot of what looks like an AI project turns out to be tier 1: a feature you already own and have not switched on.

What’s Included

  • ⚯ Tech stack inventory: tools, costs, overlaps, and integration constraints
  • ⚯ Workflow mapping and stakeholder interviews across the affected teams
  • ⚯ Data and systems readiness review
  • ⚯ Use-case backlog scored on business value and build complexity
  • ⚯ A recommended solution tier and rough cost band for each candidate
  • ⚯ A sequenced roadmap your team can execute or hand to anyone

Sample deliverable · Tech Stack Audit · 57 tools

How a discovery audit runs, and what it produces

  1. Step 01 · Your input

    Your tech stack

    The tools you already run, and who touches them. That list is the only thing we need to start.

    Tool list · Spend · Access

  2. Step 02 · Our work

    MagicPill Labs audits it

    Interviews, document and systems review, then a vendor-by-vendor pass scored against how you actually work.

    Interviews · Doc review · Vendor checks · Scoring

  3. Step 03 · What you get

    The audit report

    One document, five sections, every number traced back to a tool you own. Below is a real one.

    5 sections · PDF · Yours to keep

MagicPill Labs · Discovery Audit

Tech Stack Audit

57 tools · 27 capabilities · $160–335K reviewed · client redacted

01 / 05

57 tools, scored against how you actually use them

  • 3 Critical Apple Ecosystem · Alchemer · GoDaddy
  • 36 High Sensitive data meets ungoverned access
  • 16 Medium Controls exist, one gap to close
  • 2 Low Device-only utilities, nothing to govern

Read this as 17 tools that need action first, not 39 fires. The scoring assumes the worst plausible plan tier wherever you have not confirmed one, so the shape is a statement about missing information as much as about risk.

18 of 57 tools can take an agent today

Tool APIHooksMCPZapiern8n
Claude Business
Microsoft 365
SharePoint
NetSuite
Shopify
Docusign
SurveyMonkey ?
Adobe Workfront
Dropbox
Mailchimp
Hootsuite
Blender
CorelDRAW
Ready now Partial Not possible ?Undocumented

Every column is a way software can be driven automatically. The point is not the column names. It is that a third of your stack is already reachable, so the first automations need no new purchases.

27 things the business needs. Nine have no owner.

  • 3 Fully covered
  • 3 Thin or mixed
  • 9 Paid for twice
  • 3 Unclear owner
  • 9 Nobody owns it
  1. When someone leaves, all 57 accounts get switched off by hand, one at a time
  2. Client business runs through WhatsApp and iMessage with no company record of it
  3. Three storage systems, and no rule about which one sensitive work belongs in
  4. Company files sync to staff members' personal Apple accounts
  5. No password manager, on a stack where most tools have no single sign-on
  6. Nothing stops a sensitive file from leaving the building
  7. A dozen AI features are switched on across the stack, and nobody is watching them
  8. No record of which vendors have actually agreed to protect your data
  9. Youth-facing work with no children's-data safeguard anywhere in the process

~$240K a year, and none of it was written down

NetSuite $30–60K
Circana $25–50K
Technomic Ignite $15–40K
Adobe Workfront $11–24K
Adobe Creative Cloud $10–18K
Paylocity $9.2–16K
ChatGPT Business $8.4–10.5K
Dropbox $7.6–12.6K

$160–335K

Estimated range across all 57

$16–71K

Recoverable through consolidation alone

One account, three ways to lose a week

Single account

GoDaddy

No single sign-on · MFA unconfirmed

  • Every email your company sends is authenticated by records held here
  • Your website resolves through it
  • Your domain itself is registered on it

This is what a risk finding looks like when you strip the jargon out of it. Not a vulnerability number, but a list of what stops working, and how many people it takes down with it.

Sample deliverable · figures from a live audit Section 01 · Where your stack stands

Audit Packages

Three depths. One audit.

Every tier runs the same foundational review. The difference is depth of analysis and what you walk away with.

Lite Audit

Tier 01 · Pulse Check

$250 flat

SMBs that want a fast, low-commitment pulse check.

  • Structured intake questionnaire + 30–45 min discovery call
  • High-level review of the core scope
  • The 3–5 most important findings
  • Executive snapshot, red flags, and next steps

Lite PDF · 4–6 pages

Request this audit

Standard Audit

Tier 02 · Source of Truth

$500 flat

Companies that want the full picture and data to share internally or use for planning.

  • Everything in the Lite Audit
  • Deeper document & systems review
  • Structured scoring across the core assessment areas
  • Gap analysis + full data appendix
  • High-level next-step roadmap

Complete audit report

Request this audit

Full Audit

Recommended

Tier 03 · Prioritized Roadmap

$1,000 flat

SMBs that want clear prioritization of where AI and tech investment creates the most leverage.

  • Everything in the Standard Audit
  • Use-case identification & prioritization
  • Opportunity sizing (impact vs. effort)
  • Suggested solution approaches & sequencing
  • Solution sketches for the top 2–3 opportunities

Report + use-case addendum

Request this audit

Lite → Standard → Full → scoped implementation

Flat rate · quoted in writing before work starts · pricing reviewed quarterly

Common Engagements

How this work usually shows up

Example scopes that turn this service into something tangible inside the business.

Tech Stack Audit

Engagement · 01

Map what you run today, what it costs, and where the seams are before anyone proposes adding to it.

AI Opportunity Audit

AI Use Case Analysis

Engagement · 02

Start from the actual work and identify which processes survive contact with automation.

AI Opportunity Audit

Develop Solutions

Engagement · 03

Build the solutions for the issues and opportunities the audit surfaced. Scoped, sequenced, and tied to the findings.

AI Opportunity Audit

FAQ

AI Opportunity Audit questions

The questions that come up most on intro calls, answered before you have to ask.

What is an AI opportunity audit?

An AI opportunity audit is a fixed-price review of a company's software stack and day-to-day workflows that produces a ranked shortlist of automation candidates, each scored for business value and build complexity and matched to a recommended solution tier and rough cost band. MagicPill Labs delivers it as a written report rather than a slide deck, so the findings can be handed to any team that ends up doing the work.

How much does an AI opportunity audit cost?

MagicPill Labs AI opportunity audits are fixed-price across three tiers: the Lite Audit is $250, the Standard Audit is $500, and the Full Audit is $1,000. Every tier is quoted and agreed before work begins, and there are no hourly overages. The Full Audit is the one most companies pick because it adds use-case prioritization, opportunity sizing, and solution sketches for the top two or three opportunities.

How long does an AI audit take?

A Lite Audit typically completes within about a week of the discovery call, and Standard and Full Audits typically take two to three weeks depending on how many systems and stakeholders are in scope. The main variable is stakeholder availability: the interviews and the systems walkthrough are the parts that need your team's calendar, not ours.

What do I actually receive at the end of an audit?

You receive a written audit report containing a tech stack inventory with costs and overlaps, a workflow map, a data and systems readiness review, and a use-case backlog scored on business value and build complexity. Each candidate carries a recommended solution tier and a rough cost band, and the report closes with a sequenced roadmap. Lite is a four-to-six page PDF; Standard and Full add the full data appendix and, at Full, a use-case addendum.

Do I have to build what the audit recommends?

No. The audit is a standalone deliverable and carries no obligation to build anything with MagicPill Labs. The report is written so that your own team, or any other development firm, can execute the roadmap without us. A meaningful share of audit findings turn out to be tier 1 — a capability you already pay for and have not switched on — which costs nothing to build.

How is an audit different from a free consultation?

A free consultation is a sales conversation; an AI opportunity audit is a paid engagement with a defined scope and a written deliverable. MagicPill Labs offers a free intro call to decide whether an audit makes sense, but the audit itself involves stakeholder interviews, a systems review, and scored analysis that a 30-minute call cannot produce. The output is evidence you can budget against, not a proposal.

What access do you need to our systems for an audit?

Most audits need read-only visibility rather than administrative access: an inventory of the tools you run and what they cost, short interviews with two to four stakeholders, and sample artifacts from the workflows under review. Where a deeper systems review is in scope, MagicPill Labs works with read-only credentials or screen-shared walkthroughs, and any access granted is scoped to the audit and revoked when it closes.

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